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It is the attendee’s responsibility to investigate the visa requirements before applying for a visa, if necessary. Individuals requiring an official Letter of Invitation from the conference organizers can request one by email by writing to us at: info@retrieveconferences.com
To receive a Letter of Invitation, speakers, delegates, accompanying persons/children, student/post-doc/youth delegates and exhibitors must first register for the conference, pay in full and submit any required supporting documents (if applicable) before a Letter of Invitation will be issued. Media representatives must first register for the conference, pay in full for any additional orders (if applicable), submit all required documents and get approval from the conference organizers before a Letter of Invitation can be issued.
The Letter of Invitation will be issued by the conference organizers and should be submitted to the embassy when applying for a visa.
All expenses incurred in relation to the conference are the sole responsibility of the attendee. The Letter of Invitation does not guarantee an entry visa. Attendee registration details may be shared with the immigration authorities to assist in the immigration process. However, the conference organizers and/or the Retrieve Conferences Registration Department will not directly contact embassies and consulates on behalf of delegates.
The deadline for requesting a Letter of Invitation is one month before travelling